Office Manager

Our client is looking for an Office Manager to work Part Time 25-30 hours per week Office Based

Reports to: Finance Director Salary: £28,000 to 30,000 FTE

About Us:

Here, we're more than just a software business – we're pioneers in sustainability and agency growth. We partner with digital agencies and freelance developers to empower them with our carbon-neutral SaaS platform and hosting infrastructure management tools to create recurring income. Our commitment to sustainability drives every aspect of our work, guiding us to make a positive impact on the world around us.

Your Role:

This role is crucial in maintaining a positive and efficient work environment by overseeing and managing day-to-day office operations.
We see that the Office Manager role is integral to the efficient functioning of an office and contributes significantly to organisational success.

The ideal candidate will have strong organisational skills, and the ability to multitask effectively.

How you’ll make an impact:

You will have the opportunity to have a significant impact on the smooth running of the organisation.
The Office Manager role is not just about managing administrative tasks but also about playing a strategic role in enhancing operational excellence, employee satisfaction, customer experience, and overall business performance. These contributions have a ripple effect throughout the organisation, impacting various aspects of the business positively.

Office Manager Responsibilities: Office Management:

• ●  Oversee day-to-day office operations, including facilities management & maintenance.

• ●  Deal with all deliveries & visitors to the office.

• ●  Planning and coordinating employee events, such as team building events/Christmas parties.

• ●  Implement and maintain office policies and procedures to promote a safe and productive work environment.

• ●  Management and maintaining the Health and safety of the company.

• ●  Management of outsourced office cleaner.

• ●  Organise all office refreshments/catering requirements.

• ●  Encouraging and helping to create a fun, inclusive, supportive environment.

• ●  Maintain a tidy working environment.

• ●  Manage company vehicles including insurance & liaising with our vehicle leasing company.

• ●  Fire Marshall and administration of fire safety records.

• ●  First aider.

• ●  Mental health first aider.

• ●  Company travel and accommodation booking where necessary.

• ●  Collaboration with the Managing Director regarding Annual Climate Audit of the Company.

• ●  Initializing and administering the B Corp certification in collaboration with the Finance Director.

• ●  Organisation of company volunteer days.

• ●  Active role in employee engagement collective.

• ●  Ordering of Company stationery.

• ●  Order Birthday Gift Cards and incentive vouchers.

• ●  Maintain team birthday cards.

• ●  Ordering of branded clothing.

• ●  Manage administration of Company healthcare /EAP/Company Insurances/Costco benefits.

• ●  Maintain Company Org Chart.

• ●  Create and maintain documentation and guides for managers and coworkers in the company handbook.

• ●  Coordinate performance management activities, for example employee engagement surveys, organising and management of bi annual check-ins.

• ●  Additional HR administration tasks on an Ad Hoc basis.

• ●  Additional Ad Hoc administrative tasks.

• ●  Minor Finance reporting on an Ad Hoc basis.

  What You'll Bring:

• ●  At least 2 years experience in an office management role.

• ●  Experience in/or around Human Resources.

• ●  Experience of a small company environment.

• ●  Exceptional Organisational skills.

• ●  Positive “can do” attitude.

• ●  Ability to work on own initiative.

• ●  Attention to detail.

Perks:

• ●  Carbon-neutral business practices, contributing to a greener future.

• ●  Electric Vehicle Salary Sacrifice Scheme, supporting environmentally conscious transportation.

• ●  Comprehensive training and learning opportunities tailored to your professional development.

• ●  Team-building activities and a supportive, inclusive work culture.

• ●  Private healthcare including dental /optical cashback & mental health support.

• ●  Employee Assistance Programme

• ●  £3k IT budget to equip you with the tools you need to succeed.

• ●  23 days annual leave plus bonus holiday up to 5 days after 5 years service.

• ●  Birthday day off.

• ●  Refer a friend employee scheme.

• ●  Costco card membership

  Join Us in Shaping a Sustainable Future:

  If you're ready to join a team that's passionate about sustainability and driven by creativity and innovation, we'd love to hear from you.

Together, let's shape a future where technology and sustainability go hand in hand.